Processing Transactions Etc

Sales Invoices

• Click on Customers
  
• Click on Customer List
  
• Click on Invoice
  
• Enter Invoice details
  -Enter the Date of the Invoice
  -The Ref No. is the Invoice Number
  -Enter Nominal Code and Details
  -Enter the Net Amount
  -VAT/ Tax Code: T1 if VAT has been charged, T0 if zero rated/ T9 for Non VAT items
  -Note: SAGE calculates the VAT and GROSS Amount
  
• If OK, Click on SAVE and Click Close

Purchase Invoices

• Click on Suppliers
  
• Click on Supplier List
  
• Click on Invoice
  
• Enter Invoice details
  -Enter the Date of the Invoice
  -The Ref No. is the Invoice Number
  -Enter Nominal Code and Details
  -Enter the Net Amount
  -VAT/ Tax Code: T1 if VAT has been charged, T0 if zero rated/ T9 for Non VAT items
  -Note: SAGE calculates the VAT and GROSS Amount
  
• If OK, Click on SAVE and Click Close

Sales Credit notes

• Click on CUSTOMER
  
• Click on CUSTOMER LIST
  
• Click on CREDIT
  
• ENTER Credit Note details:
  -Enter the Date of the Invoice
  -The Credit Note Number
  -Enter Nominal Code and Details
  -Enter the Net Amount
  -VAT/ Tax Code: T1 if VAT has been charged, T0 if zero rated & T9 for Non VAT items
  
• If OK, Click on SAVE and Click Close

Purchase Credit notes

• Click on Suppliers
  
• Click on Supplier List
  
• Click on CREDIT
  
• ENTER Credit Note details:
  -Enter the Date of the Invoice
  -The Credit Note Number
  -Enter Nominal Code and Details
  -Enter the Net Amount
  -VAT/ Tax Code: T1 if VAT has been charged, T0 if zero rated & T9 for Non VAT items
  
• If OK, Click on SAVE and Click Close

Receipts

• Click on Bank
  
• Click on Customer
  
• Select Customer and a list of outstanding invoices will be displayed
  
• Enter DATE, Cheque Number as Reference and Amount
  
• Select the relevant invoices & click on pay in full (Select credit notes first). OR
  
• Click on AUTOMATIC (if paying on account)
  
• Click on SAVE At the end, and Close
  
• NB: This can also be done in ‘Customers’ module

Payments

• Click on Bank
  
• Click on Suppliers
  
• Select Supplier and a list of outstanding invoices will be displayed
  
• Enter DATE, Cheque Number as Reference & Amount
  
• Select the relevant invoices & click on pay in full (Select credit notes first). OR
  
• Click on AUTOMATIC (if paying on account)
  
• Click on SAVE At the end, and Close
  
• NB: This can also be done in ‘Suppliers’ module

BANK - Payments & Receipts

• Bank
  
• Cheque from customers
  
• Cheque to suppliers
  
• Cash payments (other)
  
• Cash received (other)
  
• Underpayment- amount owing will show on computer record
  
• Overpayment – difference goes a payment on account

RECURRING PAYMENTS:

• Bank
  
• Recurring
  
• Add
  
• Specify the following
  -The type of transaction
  -Where the debit is to be posted
  -Start date
  -Frequency
  -End date
  -Amounts (gross/net/VAT)

Journals

• Journal entries
  
• Error Corrections
  
• Non-routine transactions etc
  
• CLICK COMPANY
  -CLICK ON NEW JOURNAL
  -POST JOURNAL: Enter reference, date, N/C, Name comes up automatic when you select the nominal code, details( type in narrative), Tax code (For journals this will almost always be T9( no VAT), debit/credit (type in amounts)
  -AND SAVE

Bank Reconciliation Statement

• Bank
  
• Reconcile
  
• Enter statement reference, closing balance on the bank statement and bank statement date
  
• Any interest earned or bank charges can be added at this point
  
• Click ok to move the main bank reconciliation screen.
  
• Check the matched balance box at the bottom agrees to the opening balance on the balance statement.
  
• Update by clicking on adjust bottom
  
• After transfer difference = 0
  
• Click on reconcile.